An HRIS is a powerful tool, and there are a lot of them out there. We at Entreflow use BambooHR. They all have different functionalities and perceived usability scores depending on what you are looking for within your company. There is so much that goes into planning an HRIS, and a lot of factors might be some that you or your team won’t consider. This is why it’s useful to bring in an expert. To get that outside perspective. Who knows, maybe you’ll find the key to fixing a major process gap you didn’t know about!
In general, an HRIS implementer will go through some simple stages in helping you acquire a kick-ass HRIS.
Assessing the Current Situation
An HRIS implementer will sit down with you and map out all of the requirements that you have in mind for an HRIS system. Next, they take a look at any HR processes that you currently have in place; onboarding, offboarding, leave requests, recruitment pipeline, performance management, etc. Finally, they let you know of any gaps in your current or proposed plan that they think might be important. Some of these might be things that you hadn’t even thought about.
Setting Up for Success
Next, we as the HRIS implementer will go to market and check out all the systems that might match your requirements. We may request for the sales team of those demo companies to take a look at the requirements document so they know what is trying to be achieved. The implementer will narrow it down to a top 3 or so choices and ask for demonstration accounts. With the free trial demo accounts, we test out your current and new processes that we are going to be using the system for. We narrow it down to a top 2 choices and present those choices to the client. We then implement the system with the processes outlined.
Like the Baby Sea Turtle, We Release You to Thrive on Your Own
We don’t leave you there. A training process is set up so that current and future employees can refer to the material, and get a comprehensive understanding of how the system works. The training should be based on the role each person is going to have in the system. For example, admins, managers, and regular users. Support is provided after implementation to ensure that everything is working in the way that you want it to.